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Electronic Communications and Data Management Policy - Students

Administrative Rule


ELECTRONIC COMMUNICATIONS AND DATA MANAGEMENT
(ADMINISTRATIVE PROCEDURES FOR ACCEPTABLE USE GUIDELINES FOR STUDENTS)

Code IJND-RS Issued 1/2009

This administrative rule governs the use of the District’s computers, network, Internet and electronic research and communication resources and is intended to protect the integrity of District operations and instructional programs, as well as to outline the rights and responsibilities of District students. These rules shall be in effect at all times and places whether on or off of District property and apply to all District owned or operated technology resources or systems which are subscribed to and/or paid for by the District and to all personally owned devices when used on school property or that affect school operations.

Confidential Information
The District’s research, information and communication resource systems have security measures in place; however, such measures do not guarantee total security. As a result, information generally considered to be personal or confidential should not be sent via the District’s communication resources except through means deployed for that purpose or approved for that purpose by the Information Services Division. The District cannot assume responsibility for lost or stolen information sent or received via the District’s communication resources.

Unauthorized Technology Usage and Online Access
The following actions are prohibited:
  • Knowingly loading or creating viruses
  • Loading or attempting to load software or files onto a school computer without the permission of the school’s Instructional Technology Specialist
  • Loading or attempting to load software or files onto the District network without the permission of the Information Technology Department
  • Accessing or modifying data without authorization
  • Modifying passwords without authorization
  • Unauthorized access, including so-called “hacking” or other unlawful activities by minors online
  • Unauthorized disclosure, use, or dissemination of personal information regarding minors
The District prohibits the use of its network and the Internet to intentionally access, view, download, store, transmit, or receive any information that contains material which is in violation of any District policy or administrative rule, or any local, state and/or federal laws or regulations. Prohibited material includes, but is not limited to:
  • Obscenity or pornography
  • Threats
  • Material that is intended, or could reasonably be perceived, to be harassing or discriminatory  
  • Material that is copyrighted or protected by trade secret
  • Material used to further any commercial business, product advertising, virus transmission or political activity
  • Material that is potentially disruptive of the learning environment
The District reserves the right to monitor and/or review all uses of the District network and the Internet, and users should not have any expectation of privacy in any information accessed, viewed, downloaded, stored, transmitted, or received.

Network and Internet Usage
Access to the district network and Internet is made available to students for educational and District operational purposes. Students will receive instruction on proper use of the District’s network and Internet system.

The District will not be liable for students’ inappropriate use of the District’s electronic communication resources or violations of copyright restrictions, users’ mistakes or negligence, or costs incurred by users. The District will not be responsible for ensuring the accuracy or usability of any information found on the Internet.

Internet and Online Safety
The Internet can provide a vast collection of educational resources for students. It is a global network that makes it impossible to control all available information. Because information appears, disappears and changes constantly, it is not possible to predict or control what students may locate. The school district makes no guarantees as to the accuracy of information received on the Internet. Although students will be under teacher supervision while on the network, it is not possible to constantly monitor individual students and what they are accessing on the network. Some students might encounter information that is not of educational value.

Accessing Inappropriate Sites
Student Internet activities will be monitored by the district to prevent students from accessing inappropriate sites that have visual depictions that include obscenity, child pornography or are harmful to minors. The school district will use technology protection measures to protect students from inappropriate access.

The district will provide reasonable notice of at least one public hearing or meeting to address and communicate its Internet safety measures.

Reporting
District and school computer technicians as well as other school district employees who are working with a computer and come across sexually explicit images of children must report this to local law enforcement. The report must include the name and address of the owner or person in possession of the computer.

Online Behavior Education Program
The district will educate minors about appropriate online behavior, including interacting with other individuals on social networking websites, in chat rooms, cyberbullying awareness and response, and the safety and security of users when using electronic mail and other forms of direct electronic communications. The superintendent or his/her designee will develop a program to educate students on these issues.

Off-campus Conduct
Students, parents/legal guardians, teachers and staff members should be aware that the district may take disciplinary actions for conduct initiated and/or created off-campus involving the inappropriate use of the Internet or web-based resources if such conduct poses a threat or substantially interferes with or disrupts the work and discipline of the schools, including discipline for student harassment and bullying, regardless of whether the action involved district or personal equipment or the source of access.

Electronic Mail (Email) Usage
The District’s email system is made available to its students for educational and District operational purposes. All authorized users will receive instruction on proper use of the District email system.

The District prohibits the use of its email system for unprofessional and/or inappropriate purposes, to include, but not be limited to:
  • Creating, transmitting or receiving emails containing any language or depictions that could reasonably be perceived by others as being offensive, threatening, obscene, sexual, racist, or discriminatory
  • Any use that violates local, state and/or federal laws or regulations
  • Setting up or operating a commercial business
All electronic messages created, transmitted or received via the District’s email system, including those created, transmitted or received for personal use, are the property of the District. The District reserves the right to archive, monitor and/or review all use of its email system and users should not have any expectation of privacy in any electronic message created, transmitted or received on the District’s email system.

Personal Device Usage by Students
With the approval of the school's administration, students may bring their personal electronic communication devices (ECDs) from home including, but not limited to, Nooks, Kindles, laptops or other eReaders. Cell phones are permitted only in high schools as specified by the school administration and in accordance with Policy JICJ.

The use of student's personal ECD is always optional. If a student chooses to bring an ECD to school, the student is responsible for its safekeeping. The district is not responsible for damage, loss, theft, or any cost incurred in using the device.

Personal Use of District Research, Information and Communication Resources
Limited personal use of District computers, the District network and the Internet and electronic research and communication resources is permitted to the extent that such use does not disrupt or interfere with the operation of the District and its instructional programs. Excessive personal use that may or does so disrupt or interfere is prohibited.

Appropriate Care and Handling of Electronic Communication Devices
Students are expected to handle ECDs with care and to follow school procedures for their use, storage and transport. The school may assess charges for intentional damage to devices or for loss or negligent damage to devices. The District will offer insurance options to cover damages and may require the purchase of insurance if parents opt for their child to take a computer home. Information about discipline procedures related to device use and about insurance and damage charges will be available for parents and students to view on the district web site and will be available in hard copy at schools.

Violations
All authorized users of District research and communication resources are expected to report any use that is believed to be unauthorized, excessive or otherwise in violation of this administrative rule. District employees who witness, experience, or otherwise learn about a suspected violation should report the matter to their immediate supervisor. Students who witness, experience or otherwise learn about a suspected violation should report the matter to a teacher or school administrator. Other authorized users who witness, experience, or otherwise learn about a suspected violation should report the matter to a District administrator.

All suspected violations will be investigated thoroughly. If it is determined that a violation of this administrative rule has occurred, the following disciplinary and/or corrective actions may be taken:
  • Review of and possible changes to the level of supervision and the circumstances under which use is allowed
  • Limitation, suspension and/or termination of the violator’s use privileges
  • Disciplinary measures consistent with the District’s student discipline code, up to and including expulsion
  • Report to law enforcement when the violation is believed to constitute a violation of a state or federal law or regulation
Adopted 10/96; Revised _01/2009, 5/2012, 6/2012